Everyone has to deal with deadlines. Back in school, you had long-term projects and homework assignments. In the employment world, office employees might have to file documents, prepare presentations, complete work for a client, or gather information for the boss. Missing a deadline has consequences that might range from an angry client to a grouchy manager and the loss of a contract – or in extreme cases, losing your job.

With proper planning and juggling, coping with deadlines can be made simple, so, here are five valuable tips explaining how to meet deadlines and keep your stress levels at a minimum. With this in mind, here are 6 IDEAL ways to cope with deadlines of every kind. 

STAY ORGANISED

If you never want to miss a deadline, then stay organised. If your schedule is complicated with several deadlines, projects, and meetings happening simultaneously, it is wise to keep a calendar that contains all your due deadlines jotted down. Even if you do not have a busy schedule, it is advisable to make note of your deadlines. A wall or desk calendar works well and can help you track critical dates. YourSmartphone or cell phone probably has an inbuilt calendar function and since you always carry it with you, you can mark important dates and ensure that you meet the deadlines set by your executives.

DON’T PROCRASTINATE

If a deadline is one week (or one month) away, it can be difficult to get started right away. There is no pressure. Many individuals fall victim to the feeling of “There is ample time to complete this. For now, I will handle another task.” Then suddenly, your deadline is a day away and you project is nowhere near finished, or worse, you begin early, accomplish minor things, but feel content with the progress you have made and wait too long to execute the whole task.

Procrastination is difficult to overcome. Luckily, the solution is rather simple. As stated in https://money.howstuffworks.com/5-tips-for-meeting-work-deadlines2.htm, you simply have to break down a task into smaller sectionsand thenforma schedule that allows you to finish each sectionseparatelyin the period leading to your final deadline. Basically, you are creating “mini-deadlines”that will gradually get you to your goal.

ASSIGN SMALLER TASKS

You will seldom have to accomplishwork projects alone. The project could be department-wide or maybe there are co-workers that are currently free and can help. Maybe there are some interns that are tired of brewing coffee and would be glad to get some “real” work done. Whatever the circumstance, use every hand that is at your disposal.

Experts from https://customessayorder.com/ advice that if you can access an individual who is brilliant at an aspect of the task, do not be too conceited to have them do that task. If you have been designing the company bulletin every month, have a graphic designer design it for you this time. In sum, it is easier to accomplish tasks when you have assistance.

INCORPORATE A SOFT DEADLINE

You may have scheduled and planned everything, with smaller duties delegated so the entire task will be finished on time. That is fantastic – until someone’s hard disk crashes and loses important files, a vital member of the project team falls ill and misses a week’s worth of work, or a client calls to make amendments to the project criteria. Unforeseen events can deter even the most concrete plan.

Naturally, you cannot plan for unforeseen possibilities, so, the optimal defence is establishing a deadline cushion. According to https://business.tutsplus.com/articles/14-essential-tips-for-meeting-a-deadline–fsw-240, you should break down a project into smaller pieces to get a clear time estimate. If you are unsure of the time period required by each piece, break those pieces down into sub-pieces and add a cushion to your estimated time for each piece. Then add the estimated time for all your pieces and you will have successfully built a cushion. Building a cushion is beneficial in meeting timelines and will give you a needed grace period to handle unforeseen problems.

NEGOTIATE FOR A SECOND DEADLINE

If you cannot meet a deadline, it is wise to contact your manager or clientand negotiate a second deadline. Negotiating a deadline is better than letting it go by without communicating with your client. After being granted a second deadline, make sure you do not miss it. Missing two deadlines in a row will affect your credibility.

DON’T SET YOURSELF UP FOR FAILURE

Some deadlines are invariable, but normally, before a deadline is set, you have the most leeway to ask for an extension. Do not undertake a one month task with a two-week deadline unless you are certain you can accomplish in that time. And if you are already busy, you can always say no. most executives would rather hear “I cannot accomplish that this month, please find someone else,” instead of “I was so busy I could not meet that deadline I tookon last month.” Even if you rush and finish it, it probably will not be as astounding.

 

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Rachel is the beauty and fashion director at IDEAL. She loves trying new products and is an avid fan of London's fashion, from the high end to the high street.