Running your own business get be tough. The stream of incomings, outgoings, contacts, maintenance and organisation can often feel endless; a steep, treacherous mountain with no peak to plant your flag in. So much of its success and failure, we think, relies on precision control of the small stuff; the spreadsheets, the data, the bureaucracy. When it’s all kept in one place, things get a whole lot easier. Well, we have just the thing in mind. Here are 5 IDEAL reasons to invest in job management software.

INDUSTRY SPECIFIC SOFTWARE

Not that long ago, excel spreadsheets and a few handwritten notes seemed to be the all encompassing solution to a company’s online organising. Fortunately, things have changed, and nowadays businesses have the added advantage of having software specially designed for their industry available. If you’re anticipating (and hopefully working towards) growth in your business, such software is a vital tool in increasing productivity and efficiency across different departments. Whether you’re in the heating and trade industry and are after gas engineer software, working in retail and want to keep on top of your sales, orders and inventory or perhaps working in property management and looking to better oversee your tenant’s rent, utility bills and property maintenance all in one place, there is industry specific software out there designed for your needs. As such, it would be prudent to harness its capabilities.

IMPROVED BUSINESS MANAGEMENT

Software helps businesses manage core tasks more efficiently; it’s as simple as that. Some of these core tasks include scheduling jobs, tracking estimates and quotes and managing an inventory. Using tailor made software helps integrate all of these functions into one governable platform. In doing so, you’ll improve the service you offer and reduce the time required to handle these functions individually. Many also offer built-in reports, helping you to understand performance, figures, sales, spending and a lot more, all at the click of a button. And as the old saying goes, time is money. When the former is saved, so is the latter.

ENHANCED COMMUNICATION

Such management software also helps improve communication between employees and managers. From task tracking and chat features, it allows everyone working on a certain task to conveniently communicate with other members about those tasks. It’s a win, win  that’s for sure, allowing you to avoid delays by being able to address concerns in real-time and easily pick up tasks where others have left off. 

STREAMLINED JOB MANAGEMENT

Completing a job is a process that begins all the way back when you offer out that first quote, followed by scheduling the appointment, completing the work and ultimately invoicing the customer. And that’s an incredibly simplified version of things. While it may appear straightforward, any small mistake along the way can disrupt service delivery and cause customer dissatisfaction. Using software to track every stage of the process allows you to plan, monitor and track all your jobs in real time. Moreover, it’ll increase accuracy and get the job done in less time. What’s more, it’ll also help you identify errors in your workflow timeline and eliminate them.

EFFICIENT INVOICING, COLLECTION AND ACCOUNTING

Manual invoices from suppliers and clients can be challenging to keep track of when you don’t have a streamlined process in place. There tends to be paperwork all over the place with a scrawled date, faded time or sometimes something completely eligible. Software will resolve these inefficiencies because you can manage invoices using a single system. This same system will also give you a birds-eye view of the company finances which will help you identify which clients are most profitable, and which expenses are affecting your company’s bottom line. Perfect.

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Rachel is the beauty and fashion director at IDEAL. She loves trying new products and is an avid fan of London's fashion, from the high end to the high street.